This agreement for use of the Unitarian Universalist Church of Jackson (UUJXN) facilities is understood to be a covenant between UUJXN and a person over the age of 18, either individually or as representative of a group. Please read before completing the form at the end.

The church reserves the right to emergency use of the facilities in rare cases. If an event is canceled for this reason, all fees will be refunded in full.

The goals, positions, or agendas of the requesting organization or individual may not be contrary to the principles of the UUJXN or the Unitarian Universalist Association.

Scheduled events may take place between the hours of 7:00 am and 10:00 pm. The premises must be vacated by 11:00 pm.

Selling alcohol on church property is strictly forbidden.

Use of illegal substances is not permitted on the church grounds.

No weapons (concealed or otherwise) are allowed on the premises without prior authorization.

The facilities may not be used for events that may have a negative impact on the neighborhood (for example, loud concerts which can be heard outside of the church), and all activities must comply with all federal, state, and local laws and regulations.

UUJXN’s name cannot be used in any way as publicity or endorsement of the event without prior approval by the Board.

Direct adult supervision is required at all times for lit candles or incense. Use of any other fire, smoke or combustible material is strictly forbidden anywhere on the facility without prior permission from the Board of Trustees.

No equipment or materials may be stored on the facility without prior approval.

The person signing the Rental Contract is responsible for the supervision of those attending, for compliance with these policies, and shall be on site at all times while the facility is available for the event.

Any children in attendance at scheduled events must be properly supervised by an adult. If any part of the building is used for childcare purposes, the children must be properly supervised by an adult.

Church supplies may not be used by groups that are not affiliated with the church without prior agreement (includes coffee, other perishable kitchen supplies, and supplies in the classrooms).

If requesting use of the kitchen area, limited dishes, pots, silverware, and tablecloths are available for use. The kitchen should be left clean and orderly. All leftover food, beverages, and food preparation equipment must be removed. Trash must be removed from the property and trash containers lined with new trash bags. All church items used must be cleaned and returned to their proper places.

The facility must be left in a condition comparable to the cleanliness of the space prior to the event. Heating/cooling system thermostats must be readjusted to recommended levels (60 degrees in winter and 76 during warmer seasons). All lights and appliances must be switched off. Failure to return facility to original condition may result in forfeiture of deposit or a fee being imposed.

UUJXN will not be held liable for injuries suffered by individuals using the buildings and/or grounds during the event.

UUJXN should be notified of cancellation via email at uucj@outlook.com as soon as possible. UUJXN requests notice of two weeks if possible.

The signed Facility Use Agreement and Rental Contract along with any amount due should be returned to UUJXN via email at uucj@outlook.com or mail at UUJXN, 3209 N West St, Jackson MS 39216 at least 7 days prior to the requested date. Payment may be made via check payable to Unitarian Universalist Church of Jackson or via PayPal. PayPal payment should be arranged through the Secretary. The reservation is not confirmed until receipt of both the contract and payment.

I agree to UUJXN’s Facility Use Agreement as stated above. I agree to rent the facility and I agree to be responsible for any damages to UUJXN’s property that occur during the time I rent the property.

Per UUJXN’s Facilities Use Policies and Procedures Section 2, Scheduling Procedure, paragraph 1, the Secretary may request additional information to determine if the purposes of the event or activity and the group are consistent with UUJXN’s mission, values, and principles. If there is a question as to the appropriateness of the event or activity and group, the Secretary will refer to the Board for a determination.

Per paragraph 2, if the event and/or group are deemed inconsistent with UUJXN’s mission, values, and principles, the Secretary will respond with a denial of use.

After review and approval of the event, the Secretary will print and return this form for signature. Per paragraph 3, the reservation is not confirmed and put on the calendar until the signed form and associated fee are received. Upon receipt, the Secretary will confirm the reservation and make the necessary arrangements for access.

Per paragraph 5, if cancellation is necessary, the renter should provide notice via email as soon as possible, with at least five days notice being requested.